February 2024 Minutes

Attended by: Adam, Jim, Matt, Ron Y., Becky, Jake, Brook, Logan, Claire, Parker, Brandon E, Charlie, Mark R, Peyton R, Chris P, Johnny L, Ricky R.

Mt. Rushmore Meeting | Feb 13th

Frances, with volunteer program with Rushmore, contacted to create a better relationship with the park in volunteer opportunities and needs for climbers. 

Will be a great opportunity to get the conversations started. 

Volunteer Program application

Would like to consider to have this position be a new board member position

Middleground communication between climbing community and MRNM - ideal volunteer would be involved in coalition

Currently no discussion on management plan with them but we will see how this will progress

Basically, this first meeting was a good meet and greet and establishing good connections.

Black Hills Area Botany and Ecology Workshop (BHABEW) - March 1st

CSP Meeting | Feb 10th 

Looking for collaboration on Sylvan lake trail (future trail day tbd)

CSP is working directly with NFS and Mt. Rushmore for management plan

Guest Speakers (for CSP and for us- conservation awareness)

Bolting

Photos of Before and after

Send bolt reports/Heads up to CSP (Lydia’s email)

Print Visual Copies of CSP climbing maps (touch the sky?)

Bolting Permit submitted by Jason (for CSP) went through

Request Lydia to share the old Unofficial Climbing Management Plan

-Matt Snyder no longer superintendent.  His position has been separated into two positions.  Lydia is new “superintendent” for our needs.  New main contact for us for CSP

-Working with MRNM and NFS to help establish a climbing management plan.  A good voice for us as she is a climber and caver.

Black Hills NFS Meeting | 21st of Feb.

Parker | School of Mines Volunteer Project

Working on school project looking for volunteer hours, active involvement in non-profit, and local community non-profit education

Reel Rock 18 | Spring Showing

I Inquired about a reel Rock screening since I saw that it was already released. 

  • Location(s): Elks Theatre & Beacon?

  • When: March/April? (Maybe Earth Day?)

  • Reel Rock Pricing = $1400 for two showings 

Beacon: April 20th - Flat Fee - $500? - Public showing until 6:30

Elks: Only available after May 9th or before 22nd

rate: $1500-2200 on weekend | $500-700 on week day

Question: Would it be worth having the showing even though it would be possible to buy it online?

Member commented on the community building aspect of having showing in person, elks would bring in other outdoor enthusiasts that we normally won't bring in. 

Motion to have showing on May 10th or 11th at Elks even though it is after online release PASSED by majority members

May 10th at the Elks and 11th at the Beacon (if possible)

Looking for committee members for Reel Rock committee we may establish for this showing.

To get donations, reach out to companies, and set up/take down event

Event Insurance 

Update from Brandon

Looking at insurance for Pumpfest and Beans and Biners

  • Pretty standard practice for other festivals and public climbing events

  • Policy options are usually by the day

  • Based on event, venue, how many people, pre-planning, waivers, etc (determines cost)

  • Companies want to sponsor event but they require we have insurance for sponsor us

  • Broad range of insurance is $700-$2400 for the day

  • Maybe school of mines would be helpful in event insurance (like the spearfish climbing day)

    • Or putting on another event 

    • Indoor bouldering is the main thing for school of mine students 

  • Be aware of insurance prices based on how many donors and how many donors are LISTED - sometimes plans are $150 or $250 more per additional sponsor listed

Spearfish Climbing Day

When do we wanna do this - Likely Fall

Could reach out to the BHSU climbing club to partner for a scramble event.

  • not heard back, they used the School’s insurance for this event 

  • May?

Basecamp Competition  | 24th

We can have a table at this event | 3-6PM

Need Stuff from Colin: 

Need Volunteers: 

  • 3 pm is when people start hanging out

  • 5 pm is when food trucks get there

  • Becky and Ron volunteer 4-6pm for running the table

Basecamp QR code 

Shown success with the T-shirt sales and membership QR code 

Should we upgrade to a legit poster?


Non-Profit Status

In progress: Application sent 

Storage Unit Prices

Custer storage unit w/ Paha Sapa Grotto = $35

Spoke about doing code for that instead of keys 

Likely be a one time payment 

Rapid City (Fox Den on top of Catron) = $75

Board voted to have a storage unit for all our stuff localized in one place. - will have update on where this is later 

Logan Guidebook

BHCC bought an ad to help support the BHCC

Board voted 7:1 

Some Questions come up about this type of involvement 

600 pages 

2000+ problems

In stores early summer this year

Operating Procedures Project: 

Working on board members have access to all accounts

Goal is to make a “standard operating procedures” pdf by the end of  this year 

  • Create ease of transition for future board members and future coalition members

Open for public comment:

  • Blog space on website has overlap text - Mark trying to get it fixed


Black Hills Climbers Coalition