March 2024 Minutes

Mark, Ricky, Peyton, John, Brandon, Brennan, Craig, Matt, Charlie, Natalia, Leslie, Toni, Wyatt, Tyson, Mary, Chris P, Grant, and Cole


 All three land managers have met with the coalition



Mt. Rushmore

Climbing steward/bhcc board position

  • Volunteer position from local coalition member/ local climber

  • Person on the ground talking about maintenance, what climbers need, low time 

commitment (just one day a week in Rushmore)

  •  Mt. Rushmore was very pro climbing, were psyched about working with us, and are aware of us as a resource

  • Raptor Closures: They will let us know about closures if needed

CSP

Received interagency climbing management plan from 1998. 

Goal would be to create a new plan and make it official.   

  • Lydia Austin new contact for CSP (not superintendent but shares duty of superintendent)

    • Positive attitude towards climbers- beginnings of great progress

    • Her vision is having new plan with all land managers setup

  • Raptor Closures: They will let us know about closures if needed


Black Hills NFS 

Discussed climbing management plan. 

Not sure what to do with the trails to crags.

Going to meet up in person at some point and get a tour of the crags/trails.

Looking into putting together a memorandum of understanding 

  • Meeting mostly on how they manage trails to crags

  • How can we manage trails without making them official? This will become memorandum


Hell Canyon Ranger District

  • Tyson mentioned the need to reach out to them

  • Dan Austin is recreation manager for this area

  • Chey Lynn or Cheylinn might also be recreation manager - look into this contact


Reel Rock 18 | Spring Showing

Location(s): Elks Theatre (May 10th) & Beacon (May 11th)

  • Reel rock: $1400 for two showings

  • April 20th online premiere is released

  • Elks theater $1200-1700 range 

  • Beacon $500

  • Need volunteers to help get sponsors ASAP

  • Ads will come out this week


Pumpfest

Dated moved to July 26/27th due to gold discovery days 

  • Top ropes seem best behind the lake

  • Wants to add on nora’s wall for pumpfest this year

After party location


Event Insurance 

Working on insurance policy for events

  • No updates as of now, board is investigating need and price for insurance for pumpfest and beans and biners

  • Very typical for other climbing events

  • Sponsorships can offset this price

    • Especially since we are non-profit federally (not we can write stuff off)

  • Toni spoke about insurance coming form Access Fund - we will investigate this


Spearfish Climbing Day

Later this fall - looking for a school to host - BHSU?

  • Spearfish Scramble - teamed event

    • We could be a supporter for event and use BHSU’s insurance


Non-Profit Status

IRS has taken money out, waiting for official paperwork 


Storage Unit Prices

Rapid City (Fox Den on top of Catron) = $75

Looking to find a place by Reel Rock. 

  • Storage unit sponsorship perhaps? 

By-Laws Edit 

Uploaded bylaws into gmail so everyone can edit. 


BHCC Membership Pricing

All the board members voted yes to raise it to $35.  

July 1st will be when it's effective halfway through the year.

  • No members at meeting objected to such



Operating Procedures Project: 

Do all board members have access to the gmail? 

Make sure all login information is in the google drive.

  • banking login info

  • Membership excel sheets

  • Non profit status and other reports 

  • Bolting committee reports 

Goal is to make a “standard operating procedures” pdf before this year (preferably in a couple months)


Open Comment:

  • Mary suggested we should connect bolting committee to rest of members better

    • Bolting committee is voted on position for members needed

    • Some thoughts and comments saying add names and emails to website for re-bolting committee members as contact if people want to be involved


  • Wyatt mentioned need for trail day near Baldy going down by camp Jenson

    • Might be in Norbeck - very strict on what they allow

      • We should try to do it before labor day

        • Due to boy scout pilgrimage

  • Wyatt suggested Climbing Coalition have table at Stevens or other schools for safety education

    • Perhaps we should make an event for teaching high schoolers about climbing safety or even just connecting them with a way to educate them

Need to make post about signing up for newletter

Black Hills Climbers CoalitionComment